Direct answer
Property photo notes connects customer and property record to visual context for quoting, access, condition, and completion, with explicit operator review before downstream actions. It is designed to keep the customer, property, scope, work, and financial context connected without pretending that automation removes operator responsibility.
Input and output
| Stage | Record | Required review |
|---|---|---|
| Input | customer and property record | Confirm identity, completeness, and permission |
| Feature action | Property photo notes | use permissioned photos, timestamps, clear labels, and retention rules |
| Output | visual context for quoting, access, condition, and completion | Approve before it affects the customer, crew, invoice, or books |
How the workflow should run
- Open the correct customer and property context.
- Review the customer and property record; correct missing or uncertain information.
- Use property photo notes to produce visual context for quoting, access, condition, and completion.
- Before release, use permissioned photos, timestamps, clear labels, and retention rules.
- Record the result and any exception on the same operational chain.
What this feature does not decide
- Whether remote information is sufficient for a specific property.
- The operator's prices, margin, tax, legal terms, or accounting policy.
- Whether a customer change is inside the accepted scope.
- Whether an exception is safe, compliant, or ready to release.
Where it connects
LawnVex connects an operator-reviewed property measurement to three-tier quoting, scheduling, routing, invoicing, Stripe payments, and supported QuickBooks Online synchronization. The operator remains responsible for boundaries, scope, rates, job conditions, completion, payment exceptions, and accounting reconciliation. Each handoff should retain the source record, the person who approved the change, unresolved exceptions, and the next accountable owner so another team member can continue without guessing.
Evaluation scenarios
- Normal case: complete customer and property record produces visual context for quoting, access, condition, and completion.
- Correction case: an operator changes an assumption before release.
- Exception case: missing information stops the workflow instead of guessing.
- Audit case: a manager can identify who approved the output and what changed.