Direct answer
Connect verified delivery to deposit, progress draws, and completion billing. The workflow should preserve the link between the property, approved scope, scheduled work, field result, customer communication, and financial record.
Inputs required
- surface area, seams, perimeter, and access
- base prep, turf, infill, edging, drainage, and alternates
- procurement and installation milestones
- deposit, progress draws, and completion billing
- Known exceptions: drainage, seams, waste, substrate, access, change orders
Step-by-step workflow
- Billing Trigger: start with surface area, seams, perimeter, and access.
- Service Period: connect it to base prep, turf, infill, edging, drainage, and alternates.
- Extras and Credits: review procurement and installation milestones.
- Payment Exception: document drainage, seams, waste, substrate, access, change orders.
- Accounting Reconciliation: close through deposit, progress draws, and completion billing.
Review table
| Control | Question before release | Evidence after work |
|---|---|---|
| Billing Trigger | Has the billing trigger been defined for this artificial turf job? | Record the outcome and exception owner |
| Service Period | Has the service period been defined for this artificial turf job? | Record the outcome and exception owner |
| Extras and Credits | Has the extras and credits been defined for this artificial turf job? | Record the outcome and exception owner |
| Payment Exception | Has the payment exception been defined for this artificial turf job? | Record the outcome and exception owner |
| Accounting Reconciliation | Has the accounting reconciliation been defined for this artificial turf job? | Record the outcome and exception owner |
Common failure modes
- Using a generic property size without reviewing surface area, seams, perimeter, and access.
- Hiding base prep, turf, infill, edging, drainage, and alternates inside an unstructured note.
- Scheduling without accounting for procurement and installation milestones.
- Treating drainage, seams, waste, substrate, access, change orders as afterthoughts.
- Sending or syncing billing before verifying deposit, progress draws, and completion billing.
Where LawnVex fits
LawnVex connects an operator-reviewed property measurement to three-tier quoting, scheduling, routing, invoicing, Stripe payments, and supported QuickBooks Online synchronization. The operator remains responsible for boundaries, scope, rates, job conditions, completion, payment exceptions, and accounting reconciliation. Each handoff should retain the source record, the person who approved the change, unresolved exceptions, and the next accountable owner so another team member can continue without guessing. This page uses LawnVex as the connected record, while the artificial turf operator supplies the service knowledge and approvals.